Sourcing and bid comparison
Project Description: Use AI to draft an RFP from approved requirements, extract comparable terms from supplier bids and prepare a source-linked comparison. Buyers verify the analysis, negotiate with suppliers and retain responsibility for award decisions.
Implementation effort
92–336staff hours total
Current workload
—staff hours / month
Net time saved
—staff hours / month
Project difficulty
Moderate
Implementation work
Agree sourcing requirements and comparison criteria16–56h
- Define category requirements, RFP content, comparison fields and how bids should be evaluated.
- Assign buyer and stakeholder approval; set boundaries for negotiation and award decisions.
Prepare category materials and supplier bids16–64h
- Collect approved requirements, standard terms and six representative supplier bids.
- Map prices, scope, exclusions and clause fields across up to three document formats.
Configure RFP drafting and bid comparison24–88h
- Set up an editable RFP template and extraction of the agreed comparison fields.
- Generate source-linked comparisons and exports; retain human negotiation and award decisions.
Test prices, exclusions and clause flags24–88h
- Check extracted prices, exclusions, supplier claims and flagged clauses against all six bids.
- Resolve ambiguous comparisons, correct extraction errors and rerun the affected fields.
Pilot a sourcing event with buyers12–40h
- Run one sourcing event and train buyers to verify comparisons before using them.
- Document decision records, approval handoffs and escalation for unclear or disputed bid content.
Ongoing work
Maintain sourcing templates and comparison checks32–128h / yr
- Update category requirements, standard terms and product configuration as they change.
- Rerun extraction and comparison tests after template or model changes. Buyer review and negotiation remain operating work.
Further projects
- Extend RFP drafting and bid comparison to additional sourcing categories.
- Add a contract-renewal or pricing-review workflow with separately defined documents and tests.